BEFORE & AFTER SCHOOL

Immunization records and documentation of a recent physical (dated within 13 months) are required. Please submit documentation to Camp Fire prior to your child's first day of programming. Both documents may be uploaded to your Regpack account via the Medical Information form found in your child(ren)'s online profile. Per our licensor, EEC, records are required to be updated annually even if your child has been a participant with us in the past.

Chronic Health Conditions/Allergies/Medication: Child(ren) enrolled in our Before & After School Programs who have chronic health conditions and/or use an epi-pen or inhaler, need to have a completed Individual Health Care Plan (IHCP) and a Medication Consent Form on file. The completed forms can be uploaded to your chil(ren)’s Regpack account.

Individual Health Care Plan (IHCP): This form must be completed by the Parent/Guardian and signed by the child’s medical practitioner. If medication administration is required during program hours, then the parent (or practitioner) must provide site staff with a brief training on how the medication is administered. The trainer and trainee need to be identified on the form. These trainings will be requested by your site staff the first week of program when your child(ren) is enrolled. 

Medication Consent Form: This form must be completed by the Parent/Guardian and signed by the child’s medical practitioner IF medication administration is required during program hours. We cannot administer medication to your child(ren) without this form.

Parent Handbook: This handbook contains our procedures, policies and contact information. 

Regpack Tips: This document contains instructions and tips for using the Regpack system to register and make payments.

SUMMER CAMP

Immunization records and documentation of a recent physical (dated within 18 months) are required. Please submit documentation to Camp Fire prior to your child's first day of camp. Both documents may be uploaded to your Regpack account. Per our licensor, Salem Department of Health, records are required to be updated annually even if your child has been a camper with us in the past.

Medication Administration Form: This is required if your child will have medication on-site with us this summer. Please submit this by your child's first day of camp or we will not be allowed to accept medication on site.

Child Care Circuit - Confirmation of Provider Form: This form must be completed by our office, as well as a parent, in order for Child Care Circuit to process your voucher(s). You will need to complete this form, in addition to the Change of Provider Form, if changing your voucher over from the After School Program to Summer Camp. 

Child Care Circuit - Change of Provider Form: This form must be completed by our office, as well as a parent, in order for Child Care Circuit to process a change of provider. You will need to complete this form, in addition to the Confirmation of Provider Form, if changing your voucher over from the After School Program to Summer Camp.   

Cancellations: Cancellation of registered week(s) will only be accepted up until 14 days before the week(s) begins OR you will be financially responsible for the full week’s tuition.  The deposits are non-refundable and non-transferable. NOTICE OF CANCELLATION MUST BE RECEIVED BY THE MAIN OFFICE. Refunds on tuition and exemptions to the 14 day rule are made only for medical reasons causing a camper to withdraw. A written notice from your health care provider must be provided. Minor illness such as a sore throat, stomach aches, etc. or changes in a parent’s plans are not sufficient grounds to warrant refunds or exemptions to the 14-day cancellation rule.

Parent Handbook: This handbook contains our procedures, policies and contact information. 

Regpack Tips: This document contains instructions and tips for using the Regpack system to register and make payments.